The steps to follow when preparing a construction site

‍Preparing a construction site is not just about setting up tools and materials. It is the guarantee of safety, efficiency and compliance with deadlines. Every step counts, every detail is important. Let's see how to approach this process rigorously and accurately.

What are the objectives of good site preparation?

Site preparation pursues several essential objectives:

• Guarantee the safety of all participants: the safety of workers requires a proactive approach, including compliance with standards, the distribution of Personal Protective Equipment (PPE), and the implementation of a Special Safety and Health Protection Plan (PPSPS).

• Ensuring resource efficiency: well-orchestrated logistics is essential for the success of a project. This includes planning machine rotations, managing deliveries, and optimizing human and material resources.

•  Facilitate coordination between bodies of state: careful coordination prevents conflicts and delays on the construction site. It requires detailed work planning and transparent communication between stakeholders to ensure alignment with the execution plans.

• Respect the deadlines and the budget: rigorous budgetary monitoring and the anticipated deadlines ensure that costs are controlled and deadlines are respected.

The Alobees software provides solutions to achieve each of the objectives of a construction site. We will detail its contribution at each stage a little later.

What is the construction preparation period?

The preparation period starts as soon as Acceptance of the quotation by the project owner and ends with The effective start of the work. The duration may vary depending on the size of the project, but careful organization is essential to properly anticipate needs and risks.

Who is preparing the construction site?

The organization of a construction site is a complex task requiring the coordination of multiple state bodies. Each stakeholder must master their role to perfection to guarantee the smooth progress and the success of the work.

The project owner

It is the sponsor of the project. It defines the overall budget and the desired duration for the implementation of the project. It requires all stakeholders on the project to comply with standards and regulations.

The project manager

He supervises and coordinates the entire construction site, from design to implementation. The project manager collaborates closely with the architect to develop the plans and the design offices for technical aspects that can give him advice. This organization may differ depending on the size of the construction site.

The project manager guarantees the conformity of the work with the wishes of the project owner and ensures compliance with the specifications.

The entrepreneur

He is responsible for the implementation of the works linked to its body or bodies of state. Its role extends to managing supplies, teams in the field, ordering materials, and respecting the constructive methods compiled in the Unified Technical Document (YOU).

There are several steps during the preparation of a construction site:

The preparation of a site is decisive for the success of a project, whether it is construction or renovation. This process is detailed in six steps:

1) Documents for the preparation of a site

The site preparation file:

It brings together the plans (Site Installation Plan or PIC, construction execution plans and PPSPS), technical specifications and necessary authorizations.

The work execution schedule:

It establishes the sequence of tasks, coordinates the actors involved and sets the deadlines.

The administrative steps in preparing a construction site:

The administrative steps for preparing a construction site include:

• Obtaining the building permit issued by the town hall.
• The signature of contracts with suppliers to ensure a continuous supply.
• The day before compliance with regulations in force, such as RE2020 and NF standards.
• La Declaration of intent to start work (DICT).
• The subscription of insurance, including the Decennial.

Alobees is accessible from mobiles, tablets and computers. Wherever you are, you can consult key construction documents: plans, planning, building permits.

2) Forecasting the workforce and equipment required for the site

How to assess the resources required to carry out the project? From the form to the digital model, there are several methods for prescribing and estimating a construction project. The precision of the work is essential for control costs and deadlines, and to avoid budgetary overruns or shortcomings.

With Alobees, you can create a workload schedule to organize your resources over a long period of time and anticipate the occupancy rate of company staff. Typically, you will know if you need to recruit staff or temporary workers and if you accept other projects later on.

3) Inventory of personnel and equipment required on the construction site

After the price study, knowing how to manage your teams on a construction site becomes essential to properly plan the site. This involves a thorough assessment of resources, from the specific skills of the workers to the necessary equipment. This systematic approach ensures a smooth transition from the planning phase to the execution of the project.

Alobees makes it possible to distribute the workforce for each phase of the construction site. It also makes it possible to clearly indicate to workers the necessary information, documents and equipment.

4) Place orders with suppliers

Anticipating supplies is another key step in site preparation. Place orders in advance guarantees the availability of materials and materials necessary, and prevents possible delays.

Alobees facilitates the traceability of these orders. The documents are centralized on Alobees for better monitoring.

5) Prepare material supplies

This phase involves rigorous logistical management: from the coordination of deliveries to the inspection of the quality of the materials. Meticulous monitoring avoids setbacks and allows a smooth implementation.

Alobees offers the possibility of specifying future deliveries, thus allowing workers to consult their characteristics directly in the schedule or the tasks assigned to them.

6) Secure the construction site

Securing a construction site is essential. It is based on devices such as markings and traffic signs, combined with strict procedures and team awareness.

Alobees can help workers identify risk areas that require special attention. Assigning tasks and creating memos simplify the implementation of preventive measures.

Why is it important to prepare your construction sites well?

Rigorous site preparation is the key to a successful realization. It ensures the optimal safety of the interveners thanks to:

• Clearly established protocols,
• Appropriate signage.

Anticipating needs makes it possible to:

• Avoid additional costs and delays in planning,
• Control the unexpected,
• Ensure synergy between the various bodies of state, thus guaranteeing compliance with the budget and deadlines.

How can Alobees help you optimize your site preparation?

Alobees is a platform designed for simplify and structure the management of your construction sites of construction. Thanks to its intuitive interface, you get a clear and precise vision of the progress of each project.

Some advantages and functionalities of Alobees for effective site management:

• Centralization of documents: all in one place, from your prevention documents, to meeting minutes to production plans for example.
• Off-road access: Connect whether you are on the construction site, in the office, or on the road.
• Communication: communicate easily with sharing tools and project-based news feeds.
• Scheduling: organize your human and material resources according to your needs.
• Organization of tasks: Be sure to accurately monitor the progress of work on the site.
• Intervention management: consult the agenda of your employees in real time and generate intervention reports.
• Timesheets: Keep an eye on the hours to control labor costs.
• Payroll variables: simplify the recovery of payroll variables from your field employees (baskets, trips, etc.).

Dedicated to construction professionals, Alobees is your perfect digital solution for planning and construction site monitoring, facilitating coordination and decision making. Don't let the competition get a head start. Find out for yourself now with a 30-day trial!

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