The report of reception of the work explained by Alobees

The work acceptance report (PV) is an essential document that certifies the quality and conformity of the project. It is written by the main contractor or the project owner if there is no contractor, signed by the contractor and plays an important role in the prevention of disputes by formalizing the acceptance of the work. Here are details on its role, writing, and content.

Erwan Baynaud
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The report of reception of the work explained by Alobees

The work acceptance report (PV) is an essential document that certifies the quality and conformity of the project. It is written by the main contractor or the project owner if there is no contractor, signed by the contractor and plays an important role in the prevention of disputes by formalizing the acceptance of the work. Here are details on its role, writing, and content.

How does the acceptance of the work take place?

In the building sector, there are three main ways of accepting a work.

The three types of work acceptance

The standard reception

This method is the most used. Stakeholders check the work together and Draw up a report (signed by the project owner and the contractor): it mentions any reservations expressed by the project owner.

The tacit reception

Tacit reception occurs when there is no formal PV. It is recognized if the project owner clearly shows his intention to accept the work. Simply taking possession is not enough to demonstrate this acceptance. It is important to note that:

  • A project owner cannot invoke tacit acceptance if he has not paid for the work in full and refuses to sign the certificate of completion of work.
  • A change of company during construction does not automatically justify a tacit reception.
  • A project owner cannot assume a tacit reception without officially inviting the contractor to the inspections.

Judicial reception

Judicial receipt is requested by one of the parties in case of disagreement, for a judge to declare the work officially received, with or without reservations.

This procedure requires compliance with a certain number of criteria. For example, the refusal of work should not be justified by innumerable defects. The book must be in a condition that allows it to be received : it must allow its use in accordance with its intended purpose.

What is a work acceptance report?

The work acceptance report symbolizes the end of the work and the transfer of responsibilities. Here are more details about the document.

Definition

The report of acceptance of the work confirms the finalization of the work. The document marks an important step towards delivery of a construction site by certifying that the services of the artisans correspond to the commitments provided for in the estimates. It plays an important role in identifying construction defects.

The responsibility for completing the PV lies with the project owner and can mention reservations if necessary. In the event of major or numerous defects, the contracting authority has the right not to accept the work.

What is the function of the receiving PV?

It plays an important role for several reasons:

  • Passage of responsibility: The acceptance report is the legal moment when the responsibility for the work passes from the contractor to the project owner. It thus confirms the end of the work and the start of the warranty period.
  • Non-compliance and adjustments : the document makes it possible to officially identify defects or defects. It urges entrepreneurs to make the necessary corrections.
  • Legal guarantees: The PV marks the beginning of the legal guarantees (guarantee of perfect completion, guarantee of perfect completion, and ten-year guarantee) provided for by articles 1792 and following of the Civil Code.
  • Formalization of the acceptance of the work: it certifies the approval of the work by the project owner and the conclusion of the construction contract, in accordance with contractual and legal obligations.
  • Certificate of conformity: The PV certifies that the work was carried out according to the standards and technical specifications defined in advance. It ensures the quality of the work.
  • Financial closure of the project: it allows the final release of funds or the payment of the last invoices.
  • Dispute management: In case of disagreement, the acceptance report serves as a reference document to determine the conditions under which the work was accepted.
  • Post-reception maintenance: The PV defines responsibilities for maintenance or future interventions.

Stakeholders

The reception report Engages at least two parties. On the one hand, the client (the project owner), who prepares the document. On the other hand, the entity in charge of carrying out the construction (the contractor), who is responsible for the quality of the construction.

What should a work acceptance report contain?

Here are the essential elements that a receipt report should contain.

General information about the reception

The acceptance report must include general information on the construction site.

  • Identity and name of each party,
  • Date of receipt of the work,
  • Precise location of the site concerned,
  • Mention of reservations, if they exist, with description,
  • Signatures of the parties.

Presence of reserves or not

If the sponsor identifies defects during the audit, they must clearly enter them in the reservations section of the PV.

Decision on the outcome of the construction site

After the defects have been corrected, the contractor and the customer must re-examine the work. This step leads to the writing ofA report confirming the lifting of the reservations and definitively validating the completion of the work.

This document can be attached to the initial report or written separately.

What happens if reservations are expressed?

As explained above, some works may not correspond to the initial requirements during the validation of the acceptance report.

The problems identified, whether they concern or more significant aspects, should be noted as reservations. They have to rely on reference documents such as The quotation, the Special Technical Clauses Manual (CCTP) or sufficiently detailed implementation plans, which clearly define the expected elements.

The methods of correction are determined with corrective work within a given period of time. One follow-up meeting will be organized later to confirm their resolution. Despite the reservations, the reception of the work is validated but the final payment remains suspended until they are lifted.

Failure to comply with the deadlines for lifting reservations by the entrepreneur may lead to Penalties or at the execution of the work by a third party at the expense of the original contractor, under the terms of the contract.

Frequently asked questions about work acceptance reports

What is the difference between a work receipt report and a delivery report?

The delivery report and the reception report mark different stages of the project. They are signed by different stakeholders.

  • The reception report is signed earlier, between the contractor and the project owner. The document validates the end of the work, whether it is fully completed or subject to reservations. The document marks the acceptance of the work by the project owner or his representative before the delivery phase.
  • The delivery report, signed by the project owner and the contractor, completes the building and delivers the keys. It formalizes the transfer of ownership to the new purchaser, in accordance with article 1604 of the Civil Code.

Is a work acceptance report mandatory?

The PV is not mandatory: It can be tacit (but must be demonstrated by unequivocal actions). However, it is recommended that it be written in due form to avoid possible disputes.

Can you contest a PV after signing it?

After the approval of the receipt, any defect or apparent defect not reported may not be the subject of a subsequent complaint. Hidden defects discovered after this signature can be contested. thanks to legal guarantees (guarantee of perfect completion, guarantee of proper functioning and ten-year guarantee).

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